Right after someone finishes a task—especially if they didn’t do it perfectly—is the worst time to tell them how they could’ve done it better. They’re still mentally engaged, maybe even a bit defensive or tired. Giving advice in that moment, even with good intent, often feels like criticism. But if you wait a few days, maybe a week, the emotional charge fades. The person is more open to hearing suggestions because it no longer feels like a judgment—just helpful input.
Say someone organizes a team meeting but forgets to send out an agenda. Instead of pointing it out right after the call ends, wait a few days. Then, casually say, “Hey, for next time, an agenda might help us stay tighter on time.” That way, it lands as a useful tip, not a slap on the wrist. Timing doesn’t just shape what we say—it shapes how it’s received.